Village Archives Management: The Foundation of Organizational Effectiveness Towards Good Governance
Keywords:
Archival management, Organizational work , effectiveness, Good governanceAbstract
Archive management plays an important role in public administration services implemented by government agencies, both central and regional, especially in meeting the needs of the community. Effective archive management can improve organizational efficiency, which ultimately supports the principles of good governance. In the villages of Jatilawang District, archive management has not been fully optimized, resulting in public administration services not meeting community expectations. This study aims to analyze archive governance, the challenges faced, and their impact on the effectiveness of organizational work. In the long term, this study is expected to contribute to the development of administrative management science, especially in maintaining organized archives to support village development towards good governance. This study uses a mixed method approach, data collection through observation, interviews, and questionnaires. The findings show that although the villages in Jatilawang District have implemented an archiving process from recording to disposal, these villages have not fully complied with existing regulations due to certain constraints. This has an impact on the efficiency of the organization in providing public services, because archive management has a direct impact on organizational performance.
Downloads
References
Abriani, Nining, Anis Anggorowati, and Nugraheni Panca Wardani. 2018. “Village Office Archives Management in Sumbang District, Banyumas Regency in Realizing Village Archives Order.” Khazanah: Journal of Archival Development 11(1):26. doi: 10.22146/khazanah.41536.
Apriani, Aneta, Asna, and Rusli Isa. 2024. “268-812-1-Pb.” 1(April):159–67.
BILIĆ, Marijana TODOROVIĆ. 2023. “SELECTION AND DISPOSAL OF RECORDS.”
Costa, Heloisa, and Iago Godoy. 2020. “GESTÃO ARQUIVÍSTICA DE DOCUMENTOS : O CASO DA EDITORA DA UFSC.” 330–45.
Decarolis, Francesco, Gianpiero Mattera, Carlo Menon, By Francesco Decarolis, Gianpiero Mattera, and Carlo Menon. 2023. “Do Local Court Inefficiencies Delay Public Works? Evidence from Italian Municipalities Do Local Court Inefficiencies Delay Public Works? Evidence from Italian Municipalities.” OECD Regional Development Papers (43).
Dracea, Raluca Mihaela, Marilen Gabriel Pirtea, Mirela Cristea, Gratiela Georgiana Noja, and Laura Ciobanu. 2024. “Budget Transparency and Good Governance for Human Development and Citizens' Well-Being. New Empirical Evidence from the European Union.” Engineering Economics 35(3):328–47. doi: 10.5755/J01.EE.35.3.34024.
Einsbie Grata Myn, Muhammad Kasim, and Ela Yusrianti. 2023. "Analysis of Village Government Efforts to Improve Public Services in Tanah Mea Village, West Kutai Regency." Formosan Journal of Applied Sciences 2(12):3505–20. doi: 10.55927/fjas.v2i12.7244.
Evany, Nurul, Ratna Dieva Audya, and Riza Amalia. 2023. “Analysis of Dynamic Archives Management of Cipadung Village Office, Cibiru District in Realizing Orderly Archives Policy.” Gunung Djati Conference Series 27:49–60.
Fauziyah, Linda Gantina. 2019. “Dynamic Archive Management by Employees at the Office of the Head of Lumbung Village, Lumbung District, Ciamis Regency.” Jurnal Ilmuah Ilmu Administrasi Negeri 6(2):117–24.
Firandhi, Vikram Yuda Octa, Dendi Tri Suarno, and Dayang Nurhamita. 2024. "The Influence of Archives Management on the Quality of Elementary School Services in Entikong Village." Educational Achievement : Journal Of Science and Research 5(2):654–60.
Frings-Hessami, Viviane. 2020. “The Flexibility of the Records Continuum Model: A Response to Michael Karabinos' 'in the Shadow of the Continuum.'” Archival Science 20(1):51–64.
Hadiyanti, Endang, Lina Miftahul Jannah, and Achmad Lutfi. 2024. "Enrichment : Journal of Multidisciplinary Research and Development The Development of Contingency Theory in Public Sector : An Overview." 2(7):1–14.
Hahury, Jessy Juniu. 2021. “The Influence of Archive Arrangement on Employee Work Effectiveness at PT PLN (Persero) UP3 Ambon Office.” 11(2):546–53.
Hasbullah, Rini Aristin, Syaiful Syaiful, Syaiful Anam, and Ria Kasanova. 2019. “Organizational Effectiveness in the Perspective of Richard M Steers Model in Gunung Maddah Village, Sampang District, Sampang Regency.” Kabilah: Journal of Social Community 7(14):63–72.
Inas Khairunnisa, and Abdul Roni. 2022. “The Influence of E-Office and Correspondence Management System on Employee Work Effectiveness at the Regional Office of the National Land Agency, South Sumatra Province.” Moderat: Scientific Journal of Government Science 8(4):845–55. doi: 10.25157/moderat.v8i4.2819.
Isoka, Bathsheba Ratemo, and Ben Wakalo Namande. 2022. “Archives Management and Service Delivery: The Case of Kenya National Archives and Documentation Services.” International Journal of Current Aspects 6(3):91–112. doi: 10.35942/ijcab.v6i3.282.
Jaillant, Lise. 2022. “How Can We Make Born-Digital and Digitized Archives More Accessible? Identifying Obstacles and Solutions.” Archival Sci 22(3):417–36. doi: 10.1007/s10502-022-09390-7.
Jamaluddin, Jamaluddin, Nurfadila Nurfadila, and Isgunandar Isgunandar. 2023. “Effectiveness of Archives Systems in Administrative Governance at the Maccini Sombala Village Head Office, Makassar City.” Pinisi Journal of Education and Management 2(3):265. doi: 10.26858/pjoem.v2i3.56172.
Jamaluddin Majid. 2021. “Efforts to Realize Good Governance Through E-Government in Indonesia.” Contingency Theory 11(2):186–205.
Juliati, Nifi Lamingthon. 2020. “Implementation of Archives Management in Improving the Effectiveness of Employee Work at the Sub-district Office of Tanjung Lago District, Banyuasin Regency.” Journal of Administrative Studies 2(2):42–57. doi: 10.47995/jian.v2i2.13.
Junaedi, Junaedi. 2023. "Implementation of Village Governance Based on Principles of Good Governance of Public Service in Indonesia." International Journal of Business, Law, and Education 4(1):249–66. doi: 10.56442/ijble.v4i1.160.
Khirom, Zitni Syifa'al, and Lailul Mursyidah. 2023. "Performance Assessment of Village Apparatus in Population Administration Services Assessment." Indonesian Journal of Cultural and Community Development 15(3):1–15.
Kormendy, Lajos. 2015. “Information Society, E-Records and the New Archival Science.” Atlanti 25(1):141–52. doi: 10.33700/2670-451x.25.1.141-152(2015).
Laili, Rusdi, Reni Juliati, and Nifi Lamingthon. 2023. “Analysis of Archive Storage Procedures in Supporting the Effectiveness of Employee Work at the Office of the General Election Supervisory Agency (Bawaslu) of Palembang City.” Journal of Scientific Administration and Social Affairs 18(1):1–10. doi: 10.62128/jiads.v18i1.50.
Laily Khoiri Syafiya, Sokhibul Ansor, Adi Prasetyawan. 2024. “DIGITAL ARCHIVE MANAGEMENT PATTERNS IN SUPPORTING the Republic of Indonesia National Regulation Number 6 of 2021 Concerning the Management of the Republic's Archives.” 8:238–58.
Lino, Maria M., Yoanita Vianney Lau, and Hendrik Toda. 2019. "Implementation of Good Governance in Indonesia." Publica: Journal of State Administrative Thought 11(1):1–11.
Mandikiana, Brian Washington, Lois Timms-Ferrara, and Marc Maynard. 2019. “Data Archiving for Dissemination within a Gulf Nation.” IASSIST Quarterly 43(3):1–12. doi: 10.29173/iq943.
Mandulangi, Jufrina, Deky Eko, Wibowo Mundung, and Juliet Pauladel Truly. 2024. “Enhancing Administrative Efficiency Through Archive Management at the Malalayang District Office, Manado City, Indonesia.” 3(6):1131–40.
Maranjaya, Abdul Kahar. 2022. “Good Governance as a Benchmark for Measuring Government Performance.” Journal of Social Technology 2(11):929–41. doi: 10.59188/jurnalsostech.v2i11.474.
Matlala, Mpubane Emanuel, and Asania Reneilwe Maphoto. 2020. “APPLICATION OF THE RECORDS LIFE-CYCLE AND RECORDS CONTINUUM MODELS IN ORGANIZATIONS IN THE 21ST CENTURY.” Esarbica Journal 39:6450.
Mufidati, Tri Yekti, and Luki Wijayanti. 2023. “Strategy to Increase Accessibility of Static Archives as Public Information in Archival Institutions in the Era of Open Information.” Diplomatika: Journal of Applied Archival Affairs 5(1):14. doi: 10.22146/diplomatika.70883.
Mulyapradana, Aria, Ary Dwi Anjarini, and Nanang Hermanto. 2021. “Widya Cipta: Journal of Secretariat and Management of Inactive Dynamic Archives Management in Vocational High School Educational Institutions.” Widya Cipta: Journal of Secretariat and Management 5(1):60–68.
Nassou, Yousra, and Zakaria Bennani. 2024. "Contingency Theory in Management: Conceptual Phases and Strategic Link with Performance Measurement Systems." European Journal of Arts, Humanities and Social Sciences 1(3):183–87. doi: 10.59324/ejahss.2024.1(3).16.
Nderi, Carol Wakio. 2024. "Organization Theory and Alignment of Organizations' Structure to Their Environment." Journal of Human Resources & Leadership 8(2):71–81. doi: 10.53819/81018102t30139.
Obasi, Dr Nene FK, and Dr Rose Ezeibe. 2022. “Archival Responsibility, Access and Technological Issues in Contemporary Society.” International Journal of Research and Innovation in Social Science 06(12):203–8. doi: 10.47772/ijriss.2022.61215.
ANRI Regulation No. 14 of 2009. nd “Regulation of the Head of ANRI Number 14 of 2009.Pdf.”
PERKA ANRI No. 08 of 2009. 2009. “Village Archives Program PERKA_8_2009.Pdf.” 5.
Permatasari, Arini. 2020. “Implementation of Quality Public Services.” DECISION: Journal of Public Administration 2(1):51–56.
PP RI No. 72 of 2005. 2005. “PP RI No. 72 of 2005.” 2005:17–19.
Pratama, Raistiwar. 2022. “Archives Are Information: Definition, Principles, and Relation.” Jurnal Kearsipan 17(2):170–97. doi: 10.46836/jk.v17i2.254.
Prayitno, Arief. 2024. “LOCAL POLITICAL COMMUNICATION STRATEGY IN IMPROVING VILLAGE PUBLIC SERVICE PERFORMANCE.” JWP (Jurnal Wacana Politik) 9(1):51–59.
Putra, Purwanto, Implementation In, Institutions And, Study Programs, Library Department, Faculty of Science, Political Science, and University of Lampung. 2023. “Understanding More Deeply About Life Cycle Theory, Record Continuum Model And Total Archive Concept For Implementation In Institutions And Organizations.” Journal of Information Science, Library, And Archives 25(1). doi: 10.7454/jipk.v25i2.1091.
Putri, Annisa Aulia, Dian Purwanti, and Tuah Nur. 2023. “Effectiveness of Archives Management at the Population and Civil Registration Service of Sukabumi Regency.” Policy: Journal of Administrative Science 14(2):115–24. doi: 10.23969/kebijakan.v14i2.5825.
Putri et al. 2020. “Analysis of Employee Performance Improvement and Archive Management Capability.” JSSH (Journal of Social Sciences and Humanities) 4(1):13. doi: 10.30595/jssh.v4i1.4835.
Reinking, Jeff. 2012. "Contingency Theory in Information Systems Research." Springer 28(May):461. doi: 10.1007/978-1-4419-6108-2.
Roman, Wnda Krystyna. 2018. “MIĘDZY ARCHIWISTYKĄ A ARCHITEKTURĄ INFORMACJI.” Archiv Der Mathematic 37(1):435–42. doi: 10.1007/BF01234378.
Saepudin, Dadang, Nadya Fitri Rizdiani, Sasa Sadiyah, and Sitty Rachmmy Nurrul Ifadha. 2022. “The Effect of Filing Management on Employee Work Efficiency at Bprs Gaido Indonesia.” Ar-Rihlah: Journal of Islamic Finance and Banking 2(2):186. doi: 10.35194/arps.v2i2.2680.
Sakinah, Ria, Vionaliza Okta R, Oktavian Windar P, and M. Isa Anshori. 2024. “Measuring Leadership Effectiveness: An Empirical Study Of.” International Journal of Economic Literature 2(6):1550–58.
Samsiyah, Siti, Santi Dewiki, Herwati Dwi Utami, and Yanti Hermawati. 2015. “Village Archive Management to Build Good Governance in Serua Village, Ciputat District, South Tangerang.” Source 114:111–14.
Santos, Luis Pereira dos, and Renato Tarciso Barbosa de Sousa. 2024. “The Organization of Archival Information: A Model for Measuring the Level of Maturity of Records Management in the Digital Age.” Em Questão 30:1–27. doi: 10.1590/1808-5245.30.137976.
Sauw, Heni M., Reisanty M. Djami, and Maisy Bori. 2022. “Archive Management System and Procedures at the Nekamese District Office, Kupang Regency.” Applied Management Research (PENATARAN) 7(2):146–51.
Seiffert, Claudineli Carin. 2020. “ARQUIVÍSTICOS NOS MINISTÉRIOS BRASILEIROS.” 578–98.
Septiana, Nani, Sugeng, and Windi Ikhsa Velani. 2024. “Employee Performance Effectiveness in Using Electronic-Based Filing System (Study at PT Perusahaan Listrik Negara (Persero) East Java and Bali Transmission Main Unit).” Journal of Diversification Management 15(1):72–86. doi: 10.25130/sc.24.1.6.
Sihotang, Jus Samuel. 2023. “Good Governance in Public Services.” Trending: Journal of Economics, Accounting and Management 1(2):188–201.
Sirfan Malik, Meyko Panigoro, Rusli Isa. 2023. “Students of the Department of Economic Education, Gorontalo State University 2) Lecturers of the Faculty of Economics, 3) Lecturers of the Faculty of Social Sciences, Gorontalo State University.” 09(January):89–98.
“Archive Management to Support Information Services of the Administration Section.” International Journal of Social Sciences 6(2):37–42. doi: 10.21744/ijss.v6n2.2100.
Tobirin. 2011. “Information Technology-Based Village Archives Arrangement in Improving the Quality of Public Services in Banyumas Regency.” 15–16.
Upward, F. 2000. “Modelling the Continuum as Paradigm Shift in Recordkeeping and Archiving Processes, and beyond Ö a Personal Reflection.” Records Management Journal 10(3):115–39. doi: 10.1108/EUM0000000007259.
Law No. 23 of 2014. 2014. “Www.Jdih.Kemenkeu.Go.Id.”
Law of the Republic of Indonesia No. 43 of 2009. 2009. “Law of the Republic of Indonesia Number 44 of 2009 Concerning Hospitals With the Grace of God Almighty President of the Republic of Indonesia,.” Number 43 of 2009 1:1–86.
Republic of Indonesia Law no. 6 Years. 2016. “DESA - Optimization of Variable Structure Modelica Models Using Custom Annotations.” ACM International Conference Proceedings Series 18-April-2(1):45–54. doi: 10.1145/2904081.2904088.
RI Law No. 43 of 2009. 2009. "RI Law No. 43 of 2009." Экономика Региона 19(19):19.
Wu, Sarah J., Steven A. Melnyk, and Roger J. Calantone. 2008. "Assessing the Core Resources in the Environmental Management System from the Resource Perspective and the Contingency Perspective." IEEE Transactions on Engineering Management 55(2):304–15. doi: 10.1109/TEM.2008.919727.
Yananda, Rizky, Husni Satra Mihardja, Gerry Firmansyah, and Habibullah Akbar. 2023. "The Implementation of Knowledge Management System as the Basis for Public Services and Public Information in the Village Service Unit." Asian Journal of Social and Humanities 1(11):777–802. doi: 10.59888/ajosh.v1i11.88.
Yonas, Kristoforus, Drs, MS Radjikan, and Drs Supri Hartono. 2020. “ARCHIVING MANAGEMENT SYSTEM IN AN EFFORT TO IMPROVE THE EFFECTIVENESS OF ENSURING ARCHIVE STORAGE IN THE LIBRARY AND ARCHIVES SERVICE OF EAST JAVA PROVINCE (Case Study of the Library and Archives Service of East Java Province).” 4–4.
Yumesri, Risnita, Sudur, and Asrulla. 2024. “Ethics in Scientific Research.” Genta Mulia Journal 15(2):63–69.
Zakiyah, Nur, and Amud Sunarya. 2024. "The Role of Village Government in Providing Public Services to the Community in Galangpengampon Village, Wonopringgo District, Pekalongan Regency." Ilomata International Journal of Social Science Security Convergence In Southeast Asia 5(July):397–409.
Pashchenko Olha, and Kulish Nataliya. 2021. “THEORETICAL PRINCIPLES OF MANAGEMENT OF ORGANIZATION EFFECTIVENESS.”
Published
How to Cite
Issue
Section
Copyright (c) 2025 Dwi Astarani Aslindar, Bambang Triyono, Ahmad Nasori
This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.
Authors who publish with this journal agree to the following terms:
- Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License (CC BY-NC-SA) that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.
- Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
- Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).
